Pasting from the Clipboard

The contents of the clipboard are pasted onto a worksheet using the Paste command on the Edit menu. This command is not available unless there is something on the clipboard to be pasted.

The Paste function is also available as a toolbar button. Its icon resembles a document coming off a clipboard.

Before you can paste the process elements and arrows that you just cut onto a detail-level worksheet, you need to add a task to the top-level worksheet that will serve as the summary task for the detail-level worksheet you are about to create.

Add a task to the worksheet in Jim Phelps' column between the two milestones. Give it the title "Execute final phase of Mission" and connect it into the process flow.

Now you have someplace to attach the new detail-level worksheet. Click on the down-arrow Detail button on the toolbar to get to the new task's detail-level worksheet.

You are now ready to paste the process elements you just cut off of the top-level worksheet - or are you? You already know that you can only place process elements in columns below existing team members. This new worksheet does not have any team members in its team field with which the process elements can line up. Where will TeamFlow paste the process element segments?

You could manually add the necessary team field entries before pasting the contents of the process element stack onto the worksheet. That would certainly work, but why should you have to go to all that trouble? TeamFlow knows what team members are associated with the process elements on the clipboard. It should be able to automatically add those team members to the team field for you.

Indeed, that is the case. Whenever you paste process elements into a worksheet, TeamFlow will automatically add to the team field those Team Database members needed to make all process element segments on the worksheet visible.

Select Paste from the Edit menu or click the Paste toolbar button.

The process elements and arrows that were cut from the top-level worksheet have been added to this detail-level worksheet. All necessary team members have been added to the team field, although they do not appear in the same order as they were on the top-level worksheet. When Paste adds members to the team field, it keeps team members with a common parent organization adjacent. Thus the f members of the Impossible Missions Force (Willie was not added because he has no role in these process elements) appear next to one another. Other members are added to the right of the team field as they are encountered.

You may easily reorder the members by dragging them horizontally to where you want them. All of their process element segments and all connecting arrows will follow the team member around.

Return to the top-level worksheet by clicking on the Return to Summary Level toolbar button. Notice that the look of the "Execute final phase of Mission" task has changed. Instead of the usual drop-shadowed blue rectangular task icon, it now appears to be a stack of several blue rectangles. That is the TeamFlow icon that represents a summary task - a task that is detailed on its own worksheet. It tells you at a glance which process elements have this detail information behind them.

Even though the detail-level worksheet involves the entire IMF and several other team members, the summary task only appears where you added it earlier - in Jim's column. You may wish to more accurately represent the participation in the task by adding the other IMF members to it.

Continue with Lesson 2.

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Last Update: October 24, 2005